Business English Writing (Chapter 3 I)

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Alcanta College of Foreign Languages

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Business English Writing2

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About MeChinese Name: Lihong Du 杜丽红 English Name: Joanna Hometown: Jingmen City, Hubei Province Education: MA in Applied Linguistics The University of York Hobbies: reading, travelling E-mail: joanna18@http:// Mobile: 15920902294 Office: English Department I, 2nd floor3

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Requirements for Writing Class Be on time for class Preview before class Review after class Taking notes Classroom language: English Homework: hand in on time

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Course Plan for this termContent: Chapter 3, 5, 6, 7, 8, 9, 11, 12 Teaching Time: 18 weeks Textbook: Business English Writing Course Teaching Material: based on the textbook The Strategy: Vocabulary Sentences Paragraphs Business Letters

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Chapter 3 Memorandum (Memo) 便函

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Course Plan for Chapter 31. 2. 3. 4. 5. 6. Characteristics of Memo Sample A Sentence Structures Sample B Sentence Structures Homework

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Characteristics of MemoPlease read the following memo (p66-67): MEMORANDUM To: All members of staff, Lampton Branch From: Harrison Ford Date: 5 December, 1998 As you know, one of the reasons for the introduction of PCs in Lampton Branch was to provide us with feedback before we decide whether to install PCs in other departments. The Board has asked me to submit a report on your experiences8

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Characteristics of Memoby the end of this week. I talked to some of you informally about this last month. During my brief visit, I noticed a junior member of staff playing some kind of computer game in the lunch hour,and a senior manager told me that he used his for writing letters – a job for a secretary, surely? So that I can compile a full report, I would like everyone to let me know what they personally use the PCs for, what software they use and how long per day they spend actually using it. It would also9

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Characteristics of Memobe useful to find out how their PC has not come up to expectations, and any unanticipated uses they have found for their PC, so that others can benefit from your experience.

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Characteristics of MemoWhat is your impression after reading this memo? ★ Complicated ★ Difficult to understand ★ Too long ★ Not clear ★ Too much information

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Characteristics of MemoPlease read the following memo (p68-69): MEMORANDUM To: All members of staff, Lampton Branch From: Harrison Ford Subject: PERSONAL COMPUTERS Date: December 5, 1998 The board urgently requires feedback on our experience with PCs in Lampton Branch. I need to know, for my report:12

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Characteristics of Memo1.What you personally use your PC for and your reasons for doing this. If you are doing work that was formally done by other staff, please justify this. 2. What software you use. Please name the programs. 3. How many hours per day you spend actually using it. 4. How your PC has not come up to your expectations.13

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Characteristics of Memo5. What unanticipated uses you have found for your PC, that others may want to share. Please EMAIL this information directly to me by 5 p.m. on Wednesday 7 December. If you have any queries, please contact my assistant Susan Blake, who will be visiting you on Tuesday, 6 December. Thank you for your help.

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Characteristics of Memo便函的特点(The characteristics of Memorandum writing): [1]形式简单，用途广泛 (Simple form, widely used) [2]节省时间，提高工作效率 (Save time, promote work efficiency) [3]文字简短，意思明确 (Short and clear) [4]迅速传递信息 (Transfer information quickly in the company) [5]清楚表述要点 (Coming to the key points directly) [6]便于存档 (Easy to keep record)15

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Characteristics of MemoStandard Structure 1: MEMOTo: __________ From: ________ 1. 2. 3. Subject: __________ Date: ____________